Organizing the perfect afterwork that will leave a lasting impression on your teams can be a difficult challenge. Thanks to our guide to the questions to ask when planning this type of event, this challenge will be overcome quickly and naturally.
1. Afterwork objectives and planning:
Start by asking yourself what the objective of this afterwork is..
Does this afterwork have a professional purpose, or is it being organized with the sole aim of creating cohesion and understanding between each employee? Defining the purpose of the event will help you decide what kind of atmosphere to create, and make it easier to plan the various choices you’ll need to make.
Where would you like to hold it?
The choice of venue is inevitably one of the most decisive factors in the success of your event. Think about a venue that reflects your industry (see our article on the perfect venue for every industry), and also consider how easy it is to get to.
When would you like to hold it?
As the name suggests, afterwork often takes place after work! Of course, it’s best to organize an afterwork event at the end of the week, often on Thursday, as Friday doesn’t guarantee that everyone will be there, as it marks the start of the weekend.
Ask yourself how long the event will last.
- Will the afterwork be short and brief, based solely on the relaxation aspect, or have you planned activities to extend the moment?
- Ask your employees about their aspirations for the event, target the demand and build on everyone’s desires to please everyone!
2. Budget, Catering and Activities:
What’s the budget?
It’s important to think about a budget that will be divided between each of the services, including catering, venue, transport, etc.
Food and drink: will there be food and drink? If so, what type?
- Choose something simple and globally appreciated. Alcohol and soft drinks, halal or kosher meat, vegan dishes, gluten-free dishes…
- Avoid dishes containing allergens, and opt for a variety of appetizers that everyone can enjoy. When it comes to drinks, it’s important to keep everyone’s alcohol consumption under control. Offer a moderately-strong alcohol, or set up a cocktail service with or without alcohol, and decide how much alcohol will be used.
Have you decided to set up entertainment and activities?
Are you planning any specific activities? If so, what type of activities would best suit your team? Put yourself in their shoes and think about their expectations.
3. Communication, logistics and after-party:
How do you plan to communicate the set-up of the event, and how will your guests find out about it?
Spread the word in the best possible way to bring as many people together as possible Think about the effectiveness of different means of communication, from an e-mail to a paper invitation.
Think about all the logistical issues involved: sound, lighting, transport… How do you plan to get organized?
You need to think about who will be responsible for coordinating all these aspects, so that you can enjoy a pleasant evening.
How are you going to ensure that your guests come, and how are you going to motivate them?
Social networks, games, unusual activities, an attractive venue and much more will attract as many people as possible. Implement a well-defined plan to reach every member of the team, making them want to come to the afterwork and enjoy their evening!
How do you plan to handle the after-party?
Find out as much as you can about how the event went and how it was organized, and try to create a desire among your employees for it to be repeated.
With the answers to these questions, organizing your afterwork will be easier than you think! Don’t hesitate to call on Infinity Luxe to take advantage of our professional and conscientious services.
